General
We provide you with this data protection declaration, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected by us as part of the application process.
Responsible entity
Responsible entity in terms of data protection law is:
dotSource SE
Goethestraße 1, 07743 Jena, Germany
Phone: 03641 7979000
Entry in the commercial register
Registration number: HRB 520983
Registration court: Amtsgericht Jena
Data protection officer: The data protection officer appointed by dotSource can be contacted at the above address with the addition "Data Protection Officer" or by e-mail datenschutz@dotSource.de.
Personal data in the context of the application process
Personal data is all information relating to an identified oder identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.
Principles and purposes for processing personal data for applications and in the application process
If you apply to us electronically, i.e. by e-mail or via our web form, then we collect and process your personal data for the purpose of handling the application process and carrying out pre-contractual measures within the meaning of Art. 6 para. 1 lit. b DSGVO. By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we store exclusively for the purpose of your job search/application. In particular, the following data is collected:
Name (first and last name)
E-mail address
Telephone number
LinkedIn profile (optional)
Xing profile (optional)
GitHub (optional)
Channel, how you became aware of us (optional)
Desired location
You also have the option of uploading meaningful documents such as a cover letter, your resume and references. These may contain additional personal data such as date of birth, address, etc. Only authorized employees from the HR department or employees involved in the application process have access to your data. These are considered recipients within the meaning of Art. 4 No. 9 DSGVO. Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 6 months beyond the end of the application process. As a rule, this is done to fulfill legal obligations or to defend against any claims arising from legal regulations within the meaning of Art. 6 para. 1 lit. c,f DSGVO. Subsequently, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.). In addition, we reserve the right to store your data for inclusion in our "Talent Pool" for an indefinite period after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for apprenticeships or internships.
You will be asked by us whether you agree to the inclusion in our "Talent Pool" and the associated further storage of your data and must give your consent in text form within the meaning of Art. 6 para. 1 lit. a DSGVO.
If you receive an offer of employment with us during the application process and accept this offer, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Disclosure of data to third parties
The functionality of our system is based on the use of Yasoon (https://yasoon.com/imprint/), whereby the data transmitted during the application process is transferred to our system. The data is processed with the help of Yasoon. In this context, Yasoon is our processor according to Art. 28 DS-GVO. The basis for the processing here is a contract for commissioned processing between us as the controller and Yasoon.
Data subject rights
As a data subject, you have the right to certain rights under Chapter 3 of the General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, in particular the right to information (Art. 15 GDPR), the right of rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 (3) sentence 1 DS-GVO. Furthermore, you have the right to complain about data processing to a supervisory authority at any time.
Final provisions
We reserve the right to adapt this data protection declaration at any time so that it always complies with the current legal requirements or to reflect changes in the application process or similar. The new data protection declaration will then apply to a renewed visit to this Recruiting page or a renewed application. In addition to this privacy policy, you can also visit www.dotsource.de/datenschutz/unsere to view the general privacy policy, which applies in addition to this privacy policy.
